Prepare and deliver accurate monthly, quarterly, and annual donor reports in
adherence to deadlines and commitments.
● Ensure reports meet donor guidelines and standards, maintaining consistency
and clarity.
● Conduct regular field visits to monitor project progress, gather insights, and
capture compelling case studies or success stories.
● Identify and document the project’s impact, best practices, and lessons learned
to showcase achievements.

● Collaborate closely with the Monitoring & Evaluation (M&E) team to obtain up-
to-date data and analytics for inclusion in project reports and other

documentation.
● Work with the field team to comprehensively understand project
developments and identify stories that effectively represent project successes.
● Coordinate with the communications team to proofread and enhance the
quality of content for promotional materials, newsletters, and reports.
● Maintain organized and accessible records of all reports, case studies, and
supporting documents for future reference and audits.
● Implement systematic documentation processes for easy retrieval and
tracking.
● Develop high-quality documents, presentations, and reports as requested by
the reporting manager or project team.
● Assist in creating visually engaging materials using charts, infographics, or
other tools to enhance presentation quality.

● Ensure all documentation aligns with organizational policies, donor
requirements, and branding guidelines.
● Contribute to internal capacity-building efforts by sharing documentation best
practices with team members.
● Review and edit documents to ensure accuracy, grammatical correctness, and
consistency in style and tone.
● Actively participate in team meetings to provide updates on documentation
progress and share insights from field visits or reporting outcomes.
● Support knowledge management by curating content for internal or external
dissemination, such as success stories, case studies, and impact reports.
● Take on ad hoc tasks and special assignments delegated by the reporting
manager, including supporting strategic initiatives or cross-departmental
projects.

Skills
● Exceptional writing skills, with the ability to craft clear, concise, impactful
reports, case studies, and other documents.
● Strong proofreading and editing abilities to ensure grammatical accuracy and
consistency in tone and style.
● Excellent interpersonal skills to build effective working relationships with
internal teams, field staff, and stakeholders.
● Ability to collaborate seamlessly with diverse teams, including M&E, field, and
communications teams.
● Strong grasp of project goals, objectives, and deliverables to accurately
capture and communicate progress and outcomes.
● Ability to align documentation with donor expectations and organizational
standards.
● Ability to create and deliver impactful presentations using visual aids such as
infographics, charts, and images.
● A keen sense for identifying compelling narratives or success stories to
highlight project impact and inspire stakeholders.
● Fair understanding of data analysis and interpretation to effectively
incorporate metrics and insights into reports.
● Strong attention to detail to ensure accuracy in documentation and maintain
high-quality standards.
● Proficiency in managing multiple tasks, meeting deadlines, and maintaining
well-organized records for future reference.
● Familiarity with tools for document creation, data visualization, and
presentations (e.g., MS Office, Google Workspace, or equivalent tools).
● Creative thinking to craft compelling narratives communicating project

outcomes and value to donors and stakeholders.

Qualifications
● Bachelor’s or Master’s in Communications, Journalism, English Literature,
Social Work (MSW), or a related field.
● Additional writing, content creation, or project management certifications are
an added advantage.

Experience
● Minimum 3–4 years of professional experience in a similar role, preferably
within the development sector or non-profit organizations.
● Prior experience in donor reporting, case study writing, or content
development is strongly preferred.
Language(s)
● Proficiency in English, with excellent writing and verbal communication skills.
● Knowledge of any one regional language is desirable, especially for field visits
and local stakeholder engagement.

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